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Accounting & financial reports~5 min · 4 steps

Close batches and reconcile Stripe payouts

Review open totals, close batches manually or on a schedule, and track verified payout lots.

  1. 1

    Review and close the open batch

    Open Accounting batches. Compare Sales, Collections, Refunds and Transactions for the open batch with your records. Click Close batch when the review is complete. Closure freezes membership and totals and opens the next batch; a closed batch cannot be reopened.

    Screenshot: Review and close the open batch. The blue outlines identify the controls described in this step.

    Select the screenshot to enlarge it. The blue outline marks the control to use.

  2. 2

    Schedule automatic closing

    Select Automatic closing: Off, Daily, Weekly or Monthly, then Save. Boundaries use the organization’s timezone; weekly closes are on Monday and monthly closes on the first day. Off still allows manual closing. A payment recorded later belongs to the current open batch even if its effective date is earlier.

    Screenshot: Schedule automatic closing. The blue outlines identify the controls described in this step.

    Select the screenshot to enlarge it. The blue outline marks the control to use.

  3. 3

    Inspect a closed batch

    In Closed batches, check the batch type and frozen totals. Select its number to open the receivables journal filtered to that batch. Keep the batch number when exporting or reconciling. Sales and collections measure different events and need not be equal.

    Screenshot: Inspect a closed batch. The blue outlines identify the controls described in this step.

    Select the screenshot to enlarge it. The blue outline marks the control to use.

  4. 4

    Enable verified Stripe payout lots

    In Optional accounting automation, select Automatically close a batch for each verified Stripe payout, then save. A verified payout lot links existing entries and shows gross amounts, processing fees and net payout in batch history. It does not duplicate payments or alter ordinary batches. Only complete, reconciled payouts produce these lots.

    Screenshot: Enable verified Stripe payout lots. The blue outlines identify the controls described in this step.

    Select the screenshot to enlarge it. The blue outline marks the control to use.

Keep going

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