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Money & invoicing~6 min · 5 steps

Find and export your reports

Choose operational insights or a financial report, set the right dates, and export the result.

  1. 1

    Choose an operational report

    Open Reports. Insights contains Trends, Programs, People and Collections for operational performance. Use Programs for fill rates and program revenue, People for family activity, and Collections for payment trends. Open a program’s report from its name in the program breakdown.

    Screenshot: Choose an operational report. The blue outlines identify the controls described in this step.

    Select the screenshot to enlarge it. The blue outline marks the control to use.

  2. 2

    Choose a financial report

    The Accounting catalog groups 12 reports under Sales, Receivables, Payments and Taxes. Owners, administrators and finance managers can open them. Start with Sales summary for account revenue or Aged receivables for debt by due date. Inside a report, use the group navigation or All reports to switch.

    Screenshot: Choose a financial report. The blue outlines identify the controls described in this step.

    Select the screenshot to enlarge it. The blue outline marks the control to use.

  3. 3

    Set the period before comparing

    In Collections, choose a preset such as Last 30 days or This year, or enter dates and Apply. Accounting period reports also offer a batch filter. Aging, client balances and instalments instead use an As of date that includes earlier invoices. Compare equal date scopes and accounting bases before interpreting differences.

    Screenshot: Set the period before comparing. The blue outlines identify the controls described in this step.

    Select the screenshot to enlarge it. The blue outline marks the control to use.

  4. 4

    Understand the Collections figures

    Net revenue by month and Payment methods describe operational collections after refunds. They can differ from accounting sales because collection dates, invoice dates, deferred revenue and scope differ. For the full invoice debt and instalment aging, use Aged receivables, rather than the registration-only balances in Collections.

    Screenshot: Understand the Collections figures. The blue outlines identify the controls described in this step.

    Select the screenshot to enlarge it. The blue outline marks the control to use.

  5. 5

    Export the selected view

    Open Export in the report and choose Excel or CSV. Accounting downloads retain the active filters and current language and include all matching rows, even when the screen shows only the first 500. For a full journal import into another accounting system, use Accounting exports.

    Screenshot: Export the selected view. The blue outlines identify the controls described in this step.

    Select the screenshot to enlarge it. The blue outline marks the control to use.

Keep going

Accounting & financial reports
Read the sales summary

Understand gross sales, discounts, credits, refunds and net sales by account.

Accounting & financial reports
Read aged receivables

Identify outstanding balances by due date and overdue bucket.

Accounting & financial reports
Export your journal to accounting software

Match accounts and clients, then download generic, QuickBooks or Sage/Acomba journals and export summaries.